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NBC BAND BOOSTERS ASSOCIATION APPROVED 11/10/04 Band Boosters Meeting September 8, 2004 Susan Cahill, VP, called the meeting to order at 7:45pm. Members in attendance were: Susan Cahill, Suzanne Knezick, Karyn Benton, Sue Ruddiman, Lisa Evans, Judy Baker, Maria Blew, and Denise Hochschild. Secretary Report: Denise Hochschild Suzanne Knezick made a motion to approve the minutes from the June 04 meeting as printed, seconded by Susan Ruddiman. All in favor, motion carried. Treasurer Report: Susan Ruddiman, in Jim Ruddimans' absence The decision was made to table the acceptance of the treasurer's report, until the question of a check for Creative Plaque is answered. Reimbursement checks were given to Denise Hochschild for expenses for the Marching Band picnic, and supplies. Motion was made by Susan Knezick to return unused $1,500 that was obligated for Marching Band Drum Major Camp, to the general fund, as neither of the Drum Majors attended camp. Denise Hochschild seconded motion, all in favor, motion carried. Membership Report: Karen Benton Karen has information regarding Parents Day, Parents Night and both back to school nights. She is requesting assistance to man tables at these events. Refreshment Committee Report: Judy Baker Motion was made by Denise Hochschild to obligate no more than $100.00 for the purchase of flowers for the mothers of marching band members for parents night, Seconded by Judy Baker. All in favor, motion carried Motion was made by Denise Hochschild to obligate no more than $150.00 of the Refreshment committee budget for purchase of refreshments for Parents Day Seconded by Susan Cahill. All in favor, motion carried. No Directors Report, as no band directors were present Fundraising Report: Susan Ruddiman/Maria Blew Susan reiterated the fundraising schedule, and the BB is awaiting final approval of building usage. Discussion: -Susan Cahill expressed concern regarding the scholarship eligibility information being transmitted to seniors effectively. She will write a cover letter from the band boosters explaining criteria and eligibility and send it through Mr. Lindner and/or Guidance office. Concerns were also raised in the actual criteria re: "Band Boosters shouldn't have a choice of senior who is selected. It is something we should not be involved in." Lisa Evans will contact guidance office to obtain guidelines from other organizations at the school in an attempt to better clarify/fine tune our criteria.
Susan expressed her feelings re selection of seniors for scholarship. She 'doesn't want the responsibility of picking a candidate'. She feels it should be the directors responsibility. Per Susan: "The seniors were supposed to be made aware of the scholarship restriction. Seniors need to be members of Band Boosters in order to be considered for the scholarship (According to the charter). I was concerned that the band booster membership form didn't mention this after we discussed this at the July Executive Board meeting." Maria Blew spoke with Mr. Murphy regarding the wording of our scholarship requirements in the bylaws. Mr. Murphy suggested we 'clarify' the requirements, as he feels they are too general. This precipitated Lisa Evans volunteering to investigate the requirements laid out by other organizations at NBC. -Public Relations requirements were discussed, and Lisa Evans has agreed to take the responsibility. She will contact local newspapers, etc. with information regarding BB meetings, in addition to photos, etc. for print. -Russo's Music Center donated a $75.00 gift certificate to the organization, which was obtained by Susan Cahill. A thank you was sent. Discussion re: raffle ensued, with explanation regarding legalized gaming. Decision was made to somehow use the certificate as a door prize, perhaps at Marching Band Banquet, or a concert. Discussion will continue at next meeting. -Motion was made by Karen Benton to reallocate surplus Marching Band trip funds back to the students who attended the trip, seconded by Susan Cahill. Majority felt that we should not keep money that doesn't belong to us, although it may have been done in the past. Suggestion to write into the next trip information that funds in excess of $10.00 will be returned to families, otherwise amounts will be placed into general fund for future use. 6 members voted for, 2 against. By majority, motion passed. -Calendar dates: Parents Day 9/18, Parents Night 9/24, Middle School Back to school night 9/20, High School Back to School Night 9/27 -Motion made by Denise Hochschild to allocate no more than $50.00 for purchase of a cooler for the Marching Band snack/drink use, seconded by Susan Knezick. All in favor, motion passed. -Motion made by Susan Cahill to allocate $100.00 for copying/postage expenses fund for the Band Boosters Association, seconded by Judy Baker. All in favor, motion passed. -Request made for someone to videotape the marching band games/competitions -Denise Hochschild will contact Dave Blew, President, with names and phone numbers of new committee chairs: Lisa Evans, Publicity/ Judy Baker, Refreshments/Karen Benton,Membership Next meeting scheduled for Wednesday October 13 @ 7:30pm in the band room Motion to adjourn meeting made by Susan Knezick, seconded by Maria Blew. All in favor, motion passed. Meeting adjourned at 9:25pm.
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